Everyone wants to be an effective communicator so that he can happily interact with the people of the society and say the things he wants to say. There are many people in this world who always find it difficult to talk to someone. This is reality that when someone talk to other person then after communication he again memorize all previous communication and then think that at that time he should have said this instead of that. Sometimes people also find it difficult to explain their point of view to others and to articulate it properly.
This thing always bothers people and forces them to consider themselves worthless But not having good communication skills does not mean that the person is worthless and cannot do anything in his life. We all know about the importance of effective communication skills. A person with good communication skills can get other people to do anything. A person with good communication skills can also sell the garbage in the market at a higher price.
You must have heard a famous line that practice makes a man perfect. This line will apply here. In this article we are going to talk about 7 rules of communication that you need to keep in mind during your communication to be an effective communicator.
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The first and foremost rule of effective communication is that your words should be clear to the other person and to yourself as well. If the words you are saying to other person is not clear in your mind then how could it be possible to make that words clear in the mind of other person.
For example- If a teacher teaches his student about industry revolution and he knows very little about it and is not clear in that subject then how can he clear his student’s doubts. If the teacher will be very clear in the subject then he will be able to answer the doubts of his student easily and at the same time he will also be able to tell his student some additional knowledge about that subject.
You should complete your sentence in the communication so that the other person can easily understand what you are trying to say to them and he can respond you as per of that. If you don’t complete your sentence it will be very difficult for the person to understand your sentences and this is one of the biggest obstacles in communication.
For example- A person goes to the market to buy onions. When he reached the shop he asked about the price of onion. The shopkeeper says 100 rupees but he did not clarify how much will come in 100 rupees. It will be difficult for the customer to understand it. It can be half a kilo for 100 rupees or a whole kilo for hundred rupees. In this case customer can also move to other shop due to lack of complete sentence.
This rule of communication states that you should take less time and use less words to complete your sentence and explain it to others. In this rule, you should think that the other person is giving you his most valuable time, so you should save his time as much as possible and speak your words in such a way that it gets over in a short time and within less words.
For example- You must have visited the bank in your life. There the bank employees keep you standing in front of the counter and keep doing their work. After finishing their work they listen to your problem. Everyone is angry about this because they have more important things to do in this world. But if you go in the bank and your work will complete in less time then you will feel very happy.
It is very important to get your message across to the other person in a short amount of time just like in the above example. If you take too long the listener will get bored with you and show no interest in what you are saying.
In this rule, we talk to the listener keeping in mind the feelings and emotions so that he does not feel bad about our words. We respect the listener and his feelings in this rule. You should organize your words and manner of speaking in such a way that the other person does not feel bad because of you.
For example- You must have seen many people who start to shouting in the middle of the communication to prove themselves right. This destroys the whole environment of communication and makes the other person feel bad and hurt by it.
Try to follow this rule in every communication if you want to be an effective communicator. You will enjoy it too.
Concreteness means communicating in a direct way instead of twisting. You must understand the origin of communication and talk accordingly. This thing will also improve your communication skills and make it effective.
For example- You will have some friends in your friend circle who always say things that do not match with current communication. This spoils the excitement of any communication and breaks the flow of that communication. That’s why to make any communication effective you must talk to the point.
Correctness is very important in any kind of communication. This means that you should always send accurate information in communication. If you always give accurate information in your communication, then it will increase your value and people will start trusting you more than before.
For example- You must be watching news channels. People watch news channels so that they can get the correct information about the things happening in the same world. But if you come to know that there is a news channel which gives wrong information, then will you watch that channel? Not at all. Because you have lost faith in that news channel and now even if that channel gives correct information, you will not trust it.
Courtesy means always talk in polite way to others. In communication, it’s not just the words that matter, what really matters is the way you speak your words and the tone of your voice. While talking to anyone you should always have a small smile on your face so that the person in front can talk to you comfortably without any hesitation. You should make your nature friendly and helpful when talking to someone in communication,
For example- A boss yells at his employee about something and a friend makes fun of another friend. Both are very different things. To ridicule someone is more painful than shouting. But the tone of voice will work here. The tone of voice of friends will be of friendly nature whereas the tone of voice of the boss will be very harsh. The friend wouldn’t mind his fun because he knew it was just for fun.